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What Is Paralegal?

A 2025 Guide to Understanding This Virtual Legal Role

Blue-collar work roles, such as paralegals and legal assistants, have become very relevant in today’s world. One cannot deny the growth and evolution that law firms and legal departments have had in the economy as more professionals train to practice law across diverse specialties. The average lawyer’s job is to see that government agencies, law firms, or in-house legal teams do what they do in a very organized and efficient way, which is to say, in a polished professional package, especially for practices that handle large volumes of work.

Also, we see a very fine line between a paralegal and a legal assistant or legal secretary, which in turn causes the roles to blend into each other. This guide will put to rest some of the myths related to the paralegal profession and provide insights into the field of paralegal work, and we present the info in a very straightforward, easy-to-read format that also does not use legalese.

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Table of Contents

What Does a Paralegal Do?

A paralegal is a trained professional who supports licensed attorneys by performing substantive legal work in a law office that would otherwise be done by a licensed attorney, ensuring the smooth delivery of legal services. This can include drafting legal documents as a key function, along with:

  • Drafting legal documents like contracts, pleadings, or agreements, and organizing legal documents for review or filing
  • Conducting legal research on statutes, case law, or legislative research in a law office to support the preparation of legal documents
  • Organizing evidence and preparing exhibits for legal proceedings
  • Interviewing clients and witnesses to gather vital information in preparation for legal services
  • Coordinating schedules for administrative hearings or depositions

Unlike legal secretaries, paralegals are qualified to perform meaningful legal tasks under attorney supervision, although they cannot practice law independently, especially in law firms. Still, they are not allowed to provide legal advice or represent clients in court.

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Where Do Paralegals Work?

Paralegals and legal assistants are employed in a variety of settings:

  • Law firms (small practices to global firms) employ paralegals to manage legal documents, legal research, and direct attorney support in a fast-paced environment.
  • Organizational legal teams
  • Government agencies and governmental agencies
  • Nonprofit organizations that offer free or low-cost legal services
  • Healthcare or insurance companies
  • In both private and public sectors, lawyers who practice law rely on paralegals and legal assistants to support the range of services they offer which also is based on the range of services they present.

Many in the field of legal services which attorneys outsource to paralegals in the areas of criminal, family, intellectual property and corporate law which is the focus of many law firms.

Key Responsibilities of Paralegals

  • Draft legal documents, such as discovery requests and legal motions
  • Perform legal analysis and gather insights
  • Organize and maintain case files
  • Handle administrative tasks and manage deadlines
  • Coordinate with other legal professionals, including legal assistants, and the legal team especially in law firms where collaboration is essential to managing complex cases.
  • Prepare reports for trial
  • Manage legal matters from start to resolution
  • Handle administrative tasks and manage deadlines

This role demands excellent organizational skills, attention to detail, and a strong grasp of legal terminology and legal concepts.

Required Education and Training

To become a paralegal, you generally need formal training through a structured paralegal education program. There are multiple paths:

two latino pro paralegal virtual assistants - blog
  • Paralegal studies programs (often 1–2 years)
  • Bachelor's degree in legal or related fields
  • Paralegal program certified by the American Bar Association
  • On-the-job training at a law firm or law office is a common path, particularly for those entering law firms that value practical experience over formal credentials.
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Ongoing continuing legal education (CLE) is often encouraged to maintain competence, especially in fields like intellectual property, property law, or family law.

Certifications and Associations

While not always required, certifications from recognized paralegal associations can boost career prospects. Trusted organizations include those recognized by law firms, such as:

Understanding the Role of a Paralegal: A Guide for Legal Professionals

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Paralegal vs. Legal Assistant: What's the Difference?

Many use the terms paralegal and legal assistant interchangeably. However, some firms distinguish them:

  • A legal assistant may focus more on administrative and clerical tasks
  • A paralegal typically handles substantive legal work, like case prep and legal research

Regardless of the title, these roles work closely with practicing attorneys, legal secretaries, legal assistants, and other legal professionals to provide legal support and enhance access to legal services.

Skills That Set Paralegals Apart

Successful paralegals and legal assistants often demonstrate:

  • Strong organizational skills
  • Clear, concise legal writing
  • The ability to draft legal documents accurately
  • Knowledge of legal terminology and legal concepts
  • Aptitude for using legal tech tools and databases
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cropped-image-paralegal-client-shaking-hands-with-gavel-table

These skills are especially valuable in fast-paced law firms, where legal documents, deadlines, and attorney expectations require precision and efficiency.

Salary and Job Outlook in 2025

A 2025 Forbes article foresaw the expansion of paralegal positions outpacing the growth rate of other professions. It notes how these positions, along with many other legal aid services, come with well-paying employment opportunities. Though paralegals typically make less than lawyers, their salary is still highly correlated to where they are located and what area of law they work in.

Larger law firms with more locations traditionally pay the highest salaries to their paralegals. Many firms specializing in corporate law or intellectual property also pay paralegals significantly higher. The same article indicates that, on average, paralegals and legal assistants make $61,220 a year, and those ranking in the top 10% can break the $90,000 mark.

Paralegal Salary Comparison by Employer Type

Larger law firms with more locations traditionally pay the highest salaries to their paralegals. Many firms specializing in corporate law or intellectual property also pay paralegals significantly higher. The same article indicates that, on average, paralegals and legal assistants make $61,220 a year, and those ranking in the top 10% can break the $90,000 mark.

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Source: https://www.bls.gov/ooh/legal/paralegals-and-legal-assistants.htm

It is projected that between 2024 and 2034, there will be a 4% increase in the employment of paralegals as law firms continue to seek ways to sustain cost-effective operations while expanding legal services.

Case Study: From Entry-Level Paralegal to Corporate Law Specialist

Meet up with Sarah Jenkins, who in 2018 started her legal support career at a small criminal law firm in Denver. With a degree in paralegal studies from an ABA-approved program, she joined as a new employee at a salary of $39,000. Over the five years that followed, she gained practical experience, participated in professional development, and got certification from the National Association of Legal Assistants (NALA.org). Sarah went into corporate law and was also taken on by a large in-house legal department. By 2025, she was leading a team of legal assistants and was making over $85,000 annually. Her rise was in great part due to her continuous investment in legal education, which many professional bodies and legal employers require.

Source: https://nala.org/

She also developed proficiency in legal technology tools endorsed by the court and legal systems, such as electronic filing systems provided by PACER.gov and citation standards from LOC.gov, which helped her better support attorneys in litigation.

Source:  https://pacer.uscourts.gov/

and

https://www.loc.gov/collections/united-states-reports/about-this-collection/

Sarah’s story illustrates how entry-level paralegals can achieve long-term career success by combining formal education, certification, legal research skills, and a strong grasp of legal procedures from verified legal sources.

Resources and Career Paths

Paralegal documents

Several respected sources offer insights into the paralegal profession:

  • Forbes – Careers in Law: Paralegals in 2025
  • U.S. News & World Report – Paralegal Overview 2025

These resources highlight not just the importance of the role, but also how aspiring paralegals can enter and thrive in the legal workforce.

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Conclusion: Is a Career in the Paralegal Field Right for You?

A career in legal support is great for those who thrive in an organized environment, enjoy research, and like the behind-the-scenes work that makes our complex legal system function. In law firms, which can be very busy with many clients, we find that the paralegals’ role is at the core of what we do for ethical service delivery, which we require.

If you are interested in a rewarding, stimulating and well paid career look at paralegal education which is also a great way to get into the field. With the right training and dedication you will be prepared to support attorneys, draft legal docs and do legal research which in turn will see you make a large impact in the law field.

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